DAT, Truckstop and vendor data: what stays out of a freight data license

Why vendor terms set the scope of a freight data license

A brokerage runs on other companies' data. Reps check DAT or Truckstop before they quote, carrier sales vets every new MC number through Highway, RMIS or MyCarrierPortal, and loads get tracked through MacroPoint, project44 or Trucker Tools. Over ten years, a lot of that vendor data ends up stored next to your own work: in quote emails, in TMS fields fed by integrations, and in carrier files.

When you license a de-identified copy of your records to an AI company, you are promising that you have the right to license what you hand over. The vendors draw that line in roughly the same place: what they produced stays theirs, and what you produced stays yours. The sections below quote each vendor's published terms as they read on October 15, 2026. Your signed order form can differ, and it controls.

For the full picture of what buyers want from a brokerage, start with our freight brokers and 3PLs guide.

What DAT's terms say about AI and load board data

DAT's Terms and Conditions were last updated July 30, 2026 (source: DAT Terms and Conditions (updated Jul 30, 2026)). Four clauses matter for a data license:

• Section 5.2.3, artificial intelligence. Customers may not use the Products or any Product Data to train or otherwise improve "any publicly available artificial intelligence or machine learning algorithm." A second sentence bars transferring or disclosing a privately developed model trained on Product Data to any third party.
• Section 5.2.2(c), resale. In perpetuity, customers will not reproduce, republish, resell, disclose or distribute Product or Product Data, in whole or in part, for sale or use by third parties.
• Section 9, confidentiality. "You acknowledge that the freight rates contained in the Product Data are the trade secrets of DAT."
• Section 11.14, definition. Product Data is "all data provided on a non-exclusive basis by Us to You via the Products."

The other direction is covered too. Data you put into DAT, such as your load posts, is "Shared Data" under section 11.17. Under section 5.3 you represent that you own it, and you grant DAT a perpetual, non-exclusive license to use it. Your posted loads started as your records; the rates and posts you looked up on the board did not.

DAT's Product and Delivery Schedule adds a rule for DAT iQ rate contributors: without DAT's written permission, a contributor will not contribute Rate Data to another service that aggregates data to provide trucking lane rates and is reasonably deemed a competitive service (source: DAT Product and Delivery Schedule (updated Jul 30, 2026)). That clause is aimed at competing rate services. If a buyer's use of your rate history could look like lane-rate aggregation, it is the clause to read with that buyer.

Truckstop and RMIS: AI and carrier data terms

Truckstop's Main Services Agreement and Product Specific Terms were both updated September 15, 2026 (source: Truckstop Main Services Agreement and Product Specific Terms (updated Sep 15, 2026)). They are among the most direct AI clauses in freight software:

• Section 11, AI Tools. "You will not input any Truckstop Data into any AI Function for any purpose, including training," without Truckstop's prior written consent, and you will not use the Services or Truckstop Data to train or otherwise improve any AI or machine learning model.
• Section 7.3, Customer Data. Customer Data is what you submit, and "Customer Data does not include any Truckstop Data."
• Section 6.1, confidentiality. All Truckstop Data is Confidential Information as displayed to you, "despite the occasion when some data may be public."
• Section 3.3, use restrictions. No redistributing, sharing or selling any part of the Services to a third party.
• Section 5.6, termination. "Truckstop is not a data storage solution," and it may delete all data in its possession when the agreement ends.

RMIS, Truckstop's carrier onboarding and monitoring product, has its own section in the Product Specific Terms. Section 4 says Customer Data does not include Truckstop Data or Truckstop Proprietary Information, "including Carrier Information," and section 5 treats Carrier Information as confidential even where some of it may be public. In practice, RMIS carrier profiles, insurance monitoring alerts and compliance results stay with RMIS.

Highway carrier vetting data

Highway's public Terms of Service apply to anyone using its site and services, and they note that paying customers may also sign a separate Highway SaaS Agreement, which is not public (source: Highway Terms of Service). Two parts of section 5 decide what happens to Highway data:

• Highway Content. Any copying, reproduction, sharing, distribution or transmission of the Content "is strictly prohibited." Content covers data and third-party materials Highway makes available, including the identity alerts it pulls from outside sources.
• Reports you post. Reports you provide are User Content. You keep your rights, but you grant Highway "an exclusive, worldwide, royalty-free, perpetual, irrevocable license" to them. Because that license is exclusive, fraud reports your team filed on Highway are a poor fit for a license to anyone else.

Your own carrier approval rules, and the decision your team made on each carrier, are a separate record in your TMS, and they are the part of carrier vetting buyers find useful.

MyCarrierPortal and MyCarrierPackets

MyCarrierPortal is a Descartes product family. Descartes' Product Schedule for it (version PMCPDSG24.0) limits use to the customer's "internal business purposes" in connection with onboarding and monitoring carriers, tracking carrier status, and obtaining carrier ratings from third party sources (source: Descartes, Product Schedule: MyCarrierPortal (PMCPDSG24.0)). Descartes products also sit under Descartes' Master Terms, and section 6.3 of the current version, DSG26.0, says Descartes "retains all rights to Application Data" and bars customers from storing, extracting or reselling it (source: Descartes Master Terms DSG26.0 (Mar 3, 2026)). Section 15.4 defines Application Data as data generated by or provided by any Descartes product or service, but not data in its original form provided by the customer.

As with RMIS and Highway, packets, alerts and ratings the portal produced typically stay out. Which version of the Master Terms applies depends on the one your order form references.

project44 and Trucker Tools tracking data

Visibility platforms mix vendor data into load histories more than any other tool.

project44. Its public Terms say that while the customer is obligated to provide Data to project44, and for three years after the service term, the customer "will not transmit, provide or make available the Data to any third party in any form" (section 4.2). Section 4.3 lets project44 combine the Data with third-party data and sell or sublicense it, within limits (source: project44 Terms & Conditions). On the carrier side, project44's Services Agreement for Provision of Data says carriers keep ownership of the raw data they provide (section 5.1), while any project44 Services built on it "shall be owned by project44" (section 5.2) (source: project44 Services Agreement for Provision of Data (carriers)). ETAs and statuses project44 computes are its services.

Trucker Tools. Its terms, last updated June 11, 2024, bar subscribers from using them "to redistribute, frameset, transmit, share, or broadcast any part of Services" (section 2.2(iv)), and section 10 bars inputting Trucker Tools IP into any AI function, including for training (source: Trucker Tools Terms (updated Jun 11, 2024)). Section 5.2 confirms the subscriber owns its Subscriber Content. DAT's Product and Delivery Schedule also covers Trucker Tools Tracking and lets DAT use Tracking Data, "after removing any reference or identifier to You, for any legal purpose" (source: DAT Product and Delivery Schedule (updated Jul 30, 2026)).

Check calls your staff typed, notes they wrote and exceptions they logged are a different record from the pings and computed ETAs. Buyers typically keep the first and drop the second.

Greenscreens and Triumph freight rate data

Greenscreens rate predictions now sit inside Triumph, which lists "Rates (Greenscreens)" among its products. Triumph's Terms of Service, updated September 30, 2026, say in section 7: "You may not use Service content, data, outputs, access, or nonpublic functionality to train, fine-tune, test, benchmark" machine learning or AI models (source: Triumph Terms of Service (updated Sep 30, 2026)). The terms do not name Greenscreens directly, and additional product terms may apply, but a predicted buy rate is a service output. If your reps saved Greenscreens predictions next to their quotes, those fields are typically stripped and the rep's actual quote kept.

Descartes Aljex and other system-generated data

Your TMS can add a quieter layer of vendor data. Under Descartes' Master Terms DSG26.0, the customer keeps its data ("Descartes does not claim any title or ownership rights over any Customer Data," section 6.5), but Descartes retains all rights to Application Data under section 6.3 (source: Descartes Master Terms DSG26.0 (Mar 3, 2026)). For an Aljex broker, the loads, quotes and notes your team entered are Customer Data; values the system itself computed or supplied may be Application Data. Aljex also advertises connections to more than 40 freight tech providers, including DAT, Truckstop and MacroPoint (source: Descartes Aljex), which is how load board and tracking data reach TMS fields.

Each TMS has its own terms. Our guide to exporting your history from McLeod, Aljex, Tai, Turvo and Revenova walks through what each vendor publishes about ownership and export.

How vendor data ends up inside your own records

Almost no brokerage has a clean wall between its own records and vendor data. Here is where the two usually mix:

• Rates pasted into quote emails. A rep checks DAT RateView or Truckstop rate tools and writes the benchmark into an email to a shipper, or into an internal note explaining a quote.
• Benchmark fields in the TMS. Integrations write market rates, predicted buy rates or load-board match data into fields on the quote or load record.
• Vetting PDFs attached to carrier files. Highway, RMIS or MyCarrierPortal reports saved as attachments, or their scores copied into the carrier profile.
• Tracking pings on loads. MacroPoint, project44 or Trucker Tools events written into the check-call history, sometimes alongside entries your team typed.
• Load board exports. Spreadsheets of posts or rate lookups saved to a shared drive.

None of this has to sink a deal. During scoping, buyers and sellers typically agree an exclusion list: named TMS columns dropped, attachment types and vendor report formats filtered out, integration-sourced events removed from load histories, and email passages that pair a vendor name with a dollar figure redacted. Where your TMS records whether an entry came from a user or an integration, that flag makes the split much easier. Some buyers do this work themselves; Mercor says it covers extraction, anonymization and transfer (source: Mercor, Monetize your data) (see our Mercor profile). Pewter notes that third-party records may be excluded (source: Pewter), and Troveo's logistics guide lists "Carrier and supplier rates you agreed to keep confidential" and "Anything else you received under a confidentiality agreement" among what stays out (source: Troveo, logistics data licensing guide (Oct 13, 2026)).

What is clearly the broker's own data

With shipper and carrier identities masked and drivers and owner-operators pseudonymized, these are the records buyers describe wanting from a brokerage, and the ones vendor terms leave with you:

• Your quotes, won and lost, with the sell rate your rep chose and the margin that resulted
• Loads, dispatch records and the check calls and notes your staff entered
• Exceptions and accessorials: late loads, TONU, detention, layover and lumper decisions
• Freight claims and how they were resolved, other than anything in litigation
• AR and AP history: invoicing, collections, carrier pay and quick-pay
• Carrier negotiation threads in email, Teams or Slack
• Your carrier approval rules, approve or reject decisions and scorecards, minus vendor scores
• SOPs, training decks and CRM history

Brokers only have to keep a record of each transaction for three years under 49 CFR 371.3 (source: 49 CFR 371.3 (Cornell LII)), so a long history you kept on purpose is a real asset. To see how those records translate into buyer interest, see what your brokerage's records could qualify for. The buyer directory lists which programs name logistics, and the data value checker shows which factors move price.

Records that need a closer look

Some brokerage records are yours but carry someone else's confidentiality terms:

• Shipper NDAs and RFP files. Bid files, shipper volumes and contract rates are often confidential under the shipper agreement. Some brokers mask the shipper and keep the lane and rate; others leave bid files out.
• Rate confirmations. Broker-carrier agreements commonly include confidentiality clauses, and buyers such as Troveo exclude confidential carrier rates by default (source: Troveo, logistics data licensing guide (Oct 13, 2026)).
• EDI under trading-partner agreements. 204 tenders, 214 status messages and 210 invoices are timestamped and useful, but the trading-partner agreement sets the confidentiality terms.
• Call recordings. Recording consent rules vary by state, and some states require every party's consent. Recordings usually stay in only if the calls carried a recording notice.

These items are for you to decide with the buyer, record type by record type. Our guides to selling a freight brokerage and closing a freight brokerage cover how these questions come up during a sale or a wind-down.

Summary: load board, freight rate, carrier vetting and tracking data

Frequently asked questions

Sources

Every vendor term on this page was read on the vendor's own site on October 15, 2026. Section numbers refer to the versions dated in each label.

1. DAT Terms and Conditions (updated Jul 30, 2026)
2. DAT Product and Delivery Schedule (updated Jul 30, 2026)
3. Truckstop Main Services Agreement and Product Specific Terms (updated Sep 15, 2026)
4. Highway Terms of Service
5. Descartes, Product Schedule: MyCarrierPortal (PMCPDSG24.0)
6. Descartes Master Terms DSG26.0 (Mar 3, 2026)
7. project44 Terms & Conditions
8. project44 Services Agreement for Provision of Data (carriers)
9. Trucker Tools Terms (updated Jun 11, 2024)
10. Triumph Terms of Service (updated Sep 30, 2026)
11. Descartes Aljex
12. Troveo, logistics data licensing guide (Oct 13, 2026)
13. 49 CFR 371.3 (Cornell LII)
14. Mercor, Monetize your data
15. Pewter