Construction contractors
Procore data export: what Procore, Sage, Vista and HCSS terms say about your construction records
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The short answer
For a Procore data export aimed at an AI data license, the terms are friendlier than many contractors expect. Procore's agreement says customer data is owned exclusively by the customer and gives 30 days after the final term to retrieve it; its API terms bar outside apps from using API data to train AI. Trimble says Vista and Spectrum customers own their data, with 30 days after a hosted order ends. HCSS deletes data 60 days after termination. The exception is Sage: its August 2026 terms for Sage 300 CRE and Sage 100 Contractor bar sending customer data to an external AI training pipeline without Sage's authorization.
Export through each system's own features while your subscriptions are active, then check the files.
Why construction software terms matter for a data license
A contractor's records are spread across systems that each have their own contract: a project platform for RFIs, change events, dailies and photos; an ERP for job cost, WIP and billing; an estimating system; scheduling files; and field apps. What makes the records valuable to an AI buyer is that one job number links them, from the estimate to the bid result to the change orders to the final cost.
Each vendor's terms answer three questions for that data: who owns it, whether anything limits sending it to an AI buyer, and how long you can get it out after you cancel. Buyers ask the same questions, because they need you to warrant that you have the right to license what you deliver. One data marketplace, for example, says sellers must show they own the data and can license it (source: program terms, Regulr buyer directory). That is the program's own published term; our buyer directory lists the programs and links to their published terms. For what buyers want from the rest of a contractor's records, see our construction contractors guide.
Procore data export: what the agreement and API terms say
Procore's customer contract is its Subscription Services Agreement (v.2025.01.24). Three clauses matter for a license:
- Ownership, §5.1. Customer data “and Customer's Confidential Information are and will remain owned exclusively by Customer,” with a license to Procore to run the service and to create aggregated, de-identified data (source: Procore Subscription Services Agreement v.2025.01.24).
- Automated access, §2.2(l). Customers may not use “a robot, spider, datamining, web-scraping, or other means” to circumvent, access, use or integrate with the services (source: Procore Subscription Services Agreement v.2025.01.24).
- After termination, §10.5(d). For 30 days after the final subscription term, Procore makes customer data available on request “solely for purpose of allowing Customer to retrieve Customer Data,” and after that has no obligation to keep it (source: Procore Subscription Services Agreement v.2025.01.24).
The AI clause sits in a different document. Procore's API Terms of Use (v1.8, effective September 30, 2025) say that a developer that commercially distributes an application may not “use API Data to train, re-train, fine-tune or benchmark” any machine learning or AI system, or “bulk export API Data except where expressly allowed by an additional agreement with Procore” (§5.4) (source: Procore API Terms of Use v1.8, effective Sept 30, 2025). Trade press reported that Procore removed one AI agent provider's API access in 2025 and later bought an agentic AI company of its own (source: ENR, construction platforms and AI training data (Jun 12, 2026)). In our reading, the API terms reach a buyer's or broker's connector pulling from your account more than your own exports, so plan the export around Procore's own features.
Procore export tools
Procore's Project Archive tool, “formerly Data Extracts 2.0,” compiles data from several project tools for closeout, billing and compliance, and became generally available on July 21, 2026. It produces ZIP archives of PDFs and documents with a folder structure and a table of contents, and you need at least read access to each tool you export from (source: Procore support, Project Archive). PDFs suit an archive; an AI buyer usually also wants structured records, so ask your Procore admin which spreadsheet or report exports your account offers for change events, budgets, RFIs, daily logs and punch lists, and export photos in their original files.
Check whose Procore account it is
Procore's model lets a customer “invite all project participants, including owners, general contractors, specialty contractors, architects, and engineers” (source: Procore Technologies, Form 10-K for 2025). If the owner bought the account and invited you, the owner is the customer for that project. Your export rights there come from your contract with the owner, not from Procore.
Sage 300 CRE and Sage 100 Contractor: the AI training clause
Sage published new end user license terms for Sage 300 Construction and Real Estate and Sage 100 Contractor in August 2026. As we read them on October 15, 2026, both say the customer owns its customer data, and both add a restriction: the customer may not transmit, export, copy or otherwise make customer data available to any external artificial intelligence training, fine-tuning or model development pipeline, or to a third-party environment Sage has not authorized (source: Sage 300 CRE end user license terms, August 2026, Sage 100 Contractor end user license terms, August 2026). The same terms give Sage a license when you connect through its API or MCP tools.
For a contractor, that makes Sage-held job cost, AP and billing the records that need the most care. Three practical points:
- Buyers typically ask whether Sage authorized the use, accept the data only with that authorization, or leave it out. Ask each buyer how it treats Sage data before you plan the scope.
- Whether the clause reaches reports exported years ago, and whether a contractor still on an older license is bound by it, are open questions. Read the license version your company accepted.
- Records outside Sage are unaffected by Sage's terms: your estimates, project platform data, schedules, dailies and photos can still carry a license.
On the end-of-life rumor, a Sage senior product manager for construction wrote on Sage's community forum that “there are absolutely no plans to 'end of life' Sage 300 CRE” (source: Sage Community Hub, "End of Life for Sage300CRE" thread). If you are moving to another ERP anyway, keep the old Sage database rather than letting the migration carry only open jobs.
Viewpoint Vista and Spectrum data export (Trimble)
Trimble's Offering Terms (v4.1, updated October 13, 2026) say “Customer owns all Customer Data, including all Intellectual Property Rights therein,” while “Trimble owns all Anonymized Data and Usage Data” (3.1). Its API tools may be used to build applications “for Customer's internal business purposes” (2.5) (source: Trimble Offering Terms v4.1 (Oct 13, 2026)).
For ERP software Trimble hosts, its Supplemental Terms for Software (v3.0, August 13, 2026) say: “For 30 days from the expiration or termination of an Order, Trimble will make Customer Data available” on request, for export or download as the documentation describes (9.2(c)) (source: Trimble Supplemental Terms for Software v3.0 (Aug 13, 2026)). If you run Vista on your own servers, the database is already in your hands. If Trimble is moving you to a hosted or cloud product, take a full copy of the on-premise database before the cutover, because years of closed jobs are the part a migration most often leaves behind.
Foundation Software and CMiC
Foundation Software (source: Foundation Software) and CMiC (source: CMiC) did not publish a customer agreement on their sites when we reviewed them in October 2026, so ownership, export and termination terms sit in your signed contract. Find it and read its data and termination sections before you plan a license.
Practical notes: report exports to Excel are useful for scoping, but a full database backup keeps jobs, cost codes, commitments and history together. If the system runs on your own servers, ask your IT provider for a dated backup; if the vendor hosts it, ask what a complete export includes and how long you can request one after the contract ends.
HCSS HeavyBid and HeavyJob export
HCSS's Services Agreement (version dated March 5, 2026) says HCSS “will only retain Customer data for a period of sixty (60) calendar days” after termination or expiration, then permanently deletes it, and will provide a copy on request within that period to the extent it reasonably can (§14.7). Its ownership clause says your confidential information remains your property, while HCSS owns the offerings and the information and data in them (§7) (source: HCSS Services Agreement (Mar 5, 2026)).
HCSS's Product-Specific Terms (April 6, 2026) add that for HCSS Copilot, the customer grants HCSS “a worldwide, royalty-free, perpetual license” to use what it enters in connection with operating, maintaining, training and improving Copilot (§7) (source: HCSS Product-Specific Terms (Apr 6, 2026)). Because HCSS keeps rights to that content, it is hard to license exclusively.
HeavyBid estimates are among the most valuable records a heavy-civil contractor has: priced quantities, crew and equipment assumptions, and bid results that can be matched to HeavyJob actuals. Export the estimate files and the HeavyJob history while your subscription is active.
Raken, Fieldwire, Bluebeam and OpenSpace
- Raken. Its terms (updated September 24, 2026) say customer data vests in the customer (6.6) and that Raken acquires no right, title or interest in it (6.2), while letting Raken use aggregated, anonymized data to train AI models (6.3). Customers may not access the services “by means other than through the user interface” (5.6(ix)). After termination, you have 90 days to request your data, and Raken may charge a fee (8.7) (source: Raken Terms of Service (updated Sept 24, 2026)).
- Fieldwire. Its Services Description says the customer “shall be able to extract Customer Data for 5 business days” after the term ends (2.3) (source: Fieldwire Services Description and Software Specific Terms). That is the shortest window we found.
- Bluebeam. Its terms (March 7, 2026) say you retain all right, title and interest in your data, files and information. Post-termination access for up to 30 days must be requested in writing “on or prior to the effective date of termination” (7.4.6) (source: Bluebeam General Terms and Conditions (Mar 7, 2026)). Your markups are yours; the drawings under them usually are not.
- OpenSpace. Its terms (November 1, 2024) say the customer owns its customer data (7.1), but also let OpenSpace generate derived data and use it for “training artificial intelligence models to develop, improve and commercialize models” (7.3) (source: OpenSpace Terms and Conditions (Nov 1, 2024)). A buyer that wants exclusivity will usually treat OpenSpace captures as non-exclusive.
How to export construction data for a data license
We will not guess at menu paths a vendor has not published. These are the practices that hold across systems:
- Use each system's own export features. Procore's and Raken's terms both limit automated access, so exports made through the product, an ERP backup and your own file server are the cleanest path.
- Keep the job number as the key. The job number and cost codes are what link the estimate, the change orders, the dailies and the job-cost report. Do not let an export drop or renumber them.
- Separate what is yours from what is not. Export your RFIs, change events, dailies, photos and punch lists. Leave the drawing sets, specs and submittal attachments in place; our guide to who owns construction documents explains why.
- Get a field list. A short data dictionary from your ERP and project platform saves weeks during scoping, and it is how you and the buyer find vendor-generated fields to exclude.
- Keep subscriptions active until the export is confirmed. Open the files, count jobs by year against what you expect, and spot-check photos and logs. Under the terms above, you may have 5 business days, 30 days, 60 days or 90 days after cancelling, and Bluebeam's window has to be requested before termination.
A license is a copy
Licensing records means a buyer receives a de-identified copy. Your originals stay where they are, and you approve exactly what is in scope before anything is shared.
If you are closing the company or preparing a sale, the export clock matters even more; our guide to selling a construction company covers the deadlines that start when software contracts end. To see what your records could be worth, try the data value checker or see what your project and job-cost history could qualify for.
Summary: construction software data terms
| System | Ownership | AI or access limits | After termination |
|---|---|---|---|
| Procore | Customer data owned exclusively by customer (5.1) (source: Procore Subscription Services Agreement v.2025.01.24) | No robots or scraping (2.2(l)); API apps may not train AI or bulk export (API §5.4) (source: Procore Subscription Services Agreement v.2025.01.24, Procore API Terms of Use v1.8, effective Sept 30, 2025) | 30 days to retrieve on request (10.5(d)) |
| Sage 300 CRE, Sage 100 Contractor | Customer owns customer data (source: Sage 300 CRE end user license terms, August 2026, Sage 100 Contractor end user license terms, August 2026) | No external AI training pipeline without Sage's authorization (August 2026 terms, as read Oct 15) | Not reviewed for this page |
| Viewpoint Vista, Spectrum | Customer owns all customer data (3.1) (source: Trimble Offering Terms v4.1 (Oct 13, 2026)) | APIs for internal business purposes (2.5); Trimble owns anonymized data | Hosted ERP: 30 days on request (9.2(c)) (source: Trimble Supplemental Terms for Software v3.0 (Aug 13, 2026)) |
| Foundation, CMiC | Customer agreement not published | Not published | Check your signed contract |
| HCSS HeavyBid, HeavyJob | Your confidential information stays yours; HCSS owns data in its offerings (7) (source: HCSS Services Agreement (Mar 5, 2026)) | Copilot inputs under a perpetual training license (7) (source: HCSS Product-Specific Terms (Apr 6, 2026)) | Kept 60 days, then deleted (14.7) |
| Raken | Customer data vests in customer (6.6) (source: Raken Terms of Service (updated Sept 24, 2026)) | Access only through the user interface (5.6(ix)); anonymized data for AI (6.3) | 90 days to request, fee possible (8.7) |
| Fieldwire | Not reviewed for this page | Not reviewed | 5 business days to extract (2.3) (source: Fieldwire Services Description and Software Specific Terms) |
| Bluebeam | You retain your data and content (source: Bluebeam General Terms and Conditions (Mar 7, 2026)) | Not reviewed for this page | Up to 30 days if requested by termination (7.4.6) |
| OpenSpace | Customer owns customer data (7.1) (source: OpenSpace Terms and Conditions (Nov 1, 2024)) | Derived data may train and commercialize AI (7.3) | Not reviewed for this page |
How Regulr is paid, and how we write these pages
Regulr is a sell-side advisor. When a business we introduce signs a license, we may be paid a fee by the buyer or through a program's referral terms. We list every program we can verify whether or not it pays us, order is never set by fees, and every figure is the company's own advertised term with a link to where it says so. Regulr has not closed a data deal yet, so nothing here describes our results.
Frequently asked questions
How do I export all my data from Procore?
Procore's Project Archive tool, formerly Data Extracts, compiles data from several project tools into a ZIP of PDFs and original documents, and it became generally available on July 21, 2026. You need permission on each tool you export from. For structured records such as change events, budgets and daily logs, ask your Procore admin which report and spreadsheet exports your account has, and run them while the subscription is active. Procore's agreement gives 30 days after the final term to retrieve customer data.
Who owns the data in Procore?
Procore's Subscription Services Agreement says customer data is owned exclusively by the customer, with a license to Procore to run the service and to create aggregated, de-identified data. The customer is the company that holds the subscription for that project. If an owner bought the Procore account and invited you, the owner is the customer for that project's data.
Does Procore allow its data to be used for AI training?
Procore's customer agreement has no AI clause. Its API Terms of Use say a developer that commercially distributes an app may not use API data to train, re-train, fine-tune or benchmark machine learning or AI, or bulk export API data without a separate agreement with Procore. In our reading that reaches outside apps pulling through the API, so contractors plan a license around their own exports rather than a buyer's connector.
Is Sage 300 CRE end of life?
Not according to Sage. A Sage senior product manager for construction wrote on Sage's community forum that there are absolutely no plans to end of life Sage 300 CRE. What did change is the license: Sage's August 2026 terms for Sage 300 CRE and Sage 100 Contractor, as we read them on October 15, 2026, bar making customer data available to an external AI training pipeline without Sage's authorization.
Can I license job-cost data from Sage 100 Contractor or Sage 300 CRE?
It needs the most care of any contractor system. The same August 2026 terms that say you own your customer data also bar sending it to an external AI training, fine-tuning or model development pipeline without Sage's authorization. Buyers typically ask whether Sage authorized the use or leave Sage-held job cost out, and some contractors on older license terms may read them differently. You decide the scope in writing before anything is shared.
How long do I have to get my data out of Viewpoint Vista or Spectrum?
For ERP software Trimble hosts, its Supplemental Terms make customer data available for 30 days after an order expires or ends, on request. Trimble's Offering Terms say the customer owns all customer data. If you run Vista on your own servers, the database is already in your hands, and the work is producing a clean copy.
Can I export HeavyBid estimates for a data license?
Your estimates are among the most valuable records a contractor has, so export them while your HCSS subscription is active. HCSS's services agreement says it keeps customer data for 60 days after termination and then permanently deletes it. Anything entered into HCSS Copilot carries a perpetual license to HCSS for training that feature, so it is hard to license exclusively.
Who does the export work in a construction data license?
It varies by buyer. Some programs say they cover extraction and anonymization at no cost to the seller, while others expect files from you. Either way, the safest path for a contractor is exports made through each system's own features, an ERP backup and your file server, and you review a sample of the cleaned dataset before anything leaves your systems.
Sources
Vendor terms and support pages read on each vendor's own site on October 18, 2026, except Sage's license terms, as read on October 15, 2026. Program terms checked against each program's pages on October 15, 2026; our buyer directory lists them.
- Procore Subscription Services Agreement v.2025.01.24
- Procore API Terms of Use v1.8, effective Sept 30, 2025
- Procore support, Project Archive
- Procore Technologies, Form 10-K for 2025
- ENR, construction platforms and AI training data (Jun 12, 2026)
- Sage 300 CRE end user license terms, August 2026
- Sage 100 Contractor end user license terms, August 2026
- Sage Community Hub, "End of Life for Sage300CRE" thread
- Trimble Offering Terms v4.1 (Oct 13, 2026)
- Trimble Supplemental Terms for Software v3.0 (Aug 13, 2026)
- Foundation Software
- CMiC
- HCSS Services Agreement (Mar 5, 2026)
- HCSS Product-Specific Terms (Apr 6, 2026)
- Raken Terms of Service (updated Sept 24, 2026)
- Fieldwire Services Description and Software Specific Terms
- Bluebeam General Terms and Conditions (Mar 7, 2026)
- OpenSpace Terms and Conditions (Nov 1, 2024)
- program terms, Regulr buyer directory
Brian Boesen · Founder, Regulr AI
Brian runs Regulr AI, which works for established businesses that want to license de-identified records to AI companies. He checks each program's published terms against its own pages and updates these guides when they change. Last updated October 18, 2026.
This page is general information, not legal advice, and Regulr is not a law firm. Rules vary by state, by profession and by contract, and they apply to your facts, not to a category. You approve exactly what is in scope before anything is shared.
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