Deltek, Autodesk, Newforma, Bluebeam and Egnyte: what A/E software terms say about your data and AI

What each A/E system holds, and what buyers want from it

For most firms the first records licensed come from the accounting and project system, because proposals, fee estimates and hours by phase are the firm's own business records. Drawings and project correspondence come second, after the client-contract screen described in our guide to who owns architectural drawings and engineering documents.

Deltek Vantagepoint and Ajera data terms

Deltek's hosted products run under its SaaS Terms, version V20261009 when we read them. Four clauses matter for a license (source: Deltek SaaS Terms V20261009):

• Ownership (ST12.1). “Customer owns all rights, title and interest in and to Customer Data.”
• Internal use (ST2). The service is licensed for the customer's internal use. That limits how you use Deltek's software, not who owns the data you put in it.
• No bots or scraping (ST3.2). Collecting information from the service by web bots, scraping, crawling or spidering is barred unless Deltek approves it in writing. A data export should run through Deltek's own reports, exports or API, not a scraping tool.
• Return of data (ST12.2). Deltek provides Customer Data on a written request made within 30 days of termination or expiration, and after that has no obligation to keep it. It may hold backups for up to 12 more months, which are not a way to get your data back.

On AI, Deltek's AI page says “Our customers' data will not be used to train large language models (LLMs)” and introduces its assistant, Dela (source: Deltek, AI security and trust). The SaaS Terms themselves contain no AI training clause, so that promise lives on the web page. If you run Vantagepoint or Ajera on your own servers, the database is already in your hands, and your signed license agreement governs rather than the SaaS Terms.

Autodesk, Revit and AI training on your own models

Revit and AutoCAD files usually sit on your own servers or in Autodesk Construction Cloud or BIM 360. In its December 8, 2025 announcement of updated terms, Autodesk said three things that matter here (source: Autodesk News, terms of use update (Dec 8, 2025)):

• You own your content, and data rights and privacy were unchanged by the update.
• Under the updated Acceptable Use Policy “you may train on your models and data,” as long as you do not use Autodesk offerings to copy or reverse engineer Autodesk products.
• Its restrictions on data scraping and data mining apply to Autodesk content and content Autodesk licenses, not to customer content.

By our reading, what stays Autodesk's is its own content: library families, templates and sample content shipped with the software. Manufacturer families downloaded from product sites belong to the manufacturer. Firm-built families, templates and standards are yours. Firms on contracts signed before the update may want to check which version of the Acceptable Use Policy their agreement incorporates, since the update was announced as a clarification. Autodesk's announcement did not address whether Autodesk itself trains on customer content, so that question is answered by your agreement and Autodesk's product terms.

Newforma and Newforma Konekt AI terms

Newforma is where many firms file project email, RFIs, submittals and transmittals, which makes it one of the richest records of design reasoning in the firm. It now has two very different sets of terms.

The current agreement (effective October 1, 2026)

The agreement that applies to order forms from October 1, 2026 says the customer “retains all rights, title and interest in Customer Data” (2.3(e)), that Newforma “shall not sell Customer Data or use it to train or fine-tune any general-purpose or shared artificial intelligence” without prior written consent (2.3(h)), and that it will not use or let third parties use Customer Data unless agreed in writing (2.6(e)). After termination it makes Customer Content available for retrieval for 30 days (3.5.2(b)) and then deletes it from active systems within 90 days (source: Newforma MSSA, effective October 1, 2026).

The Konekt terms (updated June 26, 2023)

Firms that signed up under the Newforma Konekt terms are in a different position. Section 9.2 says the customer remains the owner of its data, but section 9.3 grants Newforma “a worldwide, non-exclusive, perpetual, irrevocable, royalty-free, fully paid, sublicensable, and transferable license,” including “to train and deploy machine learning and large language models and other artificial intelligence technologies.” Section 11.2 keeps that consent in force after termination (source: Newforma Konekt terms (updated June 26, 2023)).

That grant does not stop you licensing your own records. It does mean a buyer cannot be told it is the only party with AI training rights to them, which matters because some buyers ask for exclusivity (source: program terms, Regulr buyer directory). Check which terms your account accepted before you describe Konekt records as exclusive.

Bluebeam AI terms and your markups

Bluebeam holds your review history: markups, Studio sessions, and the QA/QC and submittal comments buyers value. Its Product and Services Addendum, dated March 7, 2026, has two AI provisions worth knowing (source: Bluebeam Product and Services Addendum (March 7, 2026)):

• Trials and betas with AI features (2.3.2). If you use one, “Bluebeam may use Your files, documents, drawings, site interaction data” and grants itself “a non-exclusive, perpetual and royalty-free, transferable and sublicensable right” to use your content for purposes including training and tuning models. It says the data is aggregated and de-identified first.
• The AI processing service (7.3). A section headed “No Training” says the covered data is used only to process the customer's request.

The addendum also says Studio participants may access and use content shared in a session (6.2), so sessions with contractors and consultants contain their content as well as yours. For a license, keep your firm's comments and approve or reject outcomes, and find out whether anyone joined an AI trial or beta.

Egnyte and BQE Core: ownership and export windows

Egnyte. Its Terms of Service (July 2026) say the customer or its licensors own all rights in the Content (5.a). Section 11.c puts the export on you: “Customer is responsible for exporting its Content prior to termination,” Egnyte has no obligation to keep it after the termination date, and it destroys remaining copies within ninety days (source: Egnyte Terms of Service (July 2026)). The Terms of Service we read say nothing about AI training; Egnyte's data protection addendum and product terms are separate documents.

BQE Core. BQE's SaaS agreement (last revised April 11, 2022) does not state who owns customer content outright. It makes the customer solely responsible for the content's intellectual property ownership or right to use (8.4), keeps content for 60 days after termination before deletion (5.3), and says BQE has no obligation to hold, export or return it (5.5). It contains no AI training clause (source: BQE Software as a Service Agreement (rev. April 11, 2022)).

Panzura, file servers and Microsoft 365 hold the rest of the archive: calcs, specs, reports, standards and email. On-premises storage is the simplest case, since nothing expires when a subscription ends.

Export formats buyers can use

Owning the data is half the job. The other half is getting it out in a form a buyer can read and link together. A few points that come up with A/E systems:

• Accounting and project data. Tables of projects, phases, hours, budgets, invoices and opportunities, exported to CSV or Excel with the project number on every row, are the most useful form. The project number is what lets a buyer link a proposal to its hours and its invoices.
• Models and drawings. Ask each buyer whether it takes native RVT and DWG files, or needs PDF sheets or an open format such as IFC. Native files keep version history and model data, and they also keep more hidden identity (project information, coordinates, file paths) that has to be cleaned.
• Review and markup history. Markup lists and review comments, with status and dates, carry most of the value of a review session without the reviewed sheets, which often belong to someone else.
• Project email. Filed project email and RFI logs are most useful with the thread, the date and the project number intact, and with contractor and client identities replaced by consistent tokens.
• Calcs and specs. Analysis files are often in proprietary formats. Exported reports and the input and output summaries are usually easier for a buyer to use than the native analysis models.

Whatever the format, keep a manifest: which system, which date range, which projects, and what was removed. It becomes the scope schedule in the license and the answer to an acquirer's diligence question later. Years of history and records that link by project number are also two of the factors our data value checker asks about.

Export before you renew, switch or sell

The safest order for any A/E firm thinking about a license, a system change or a sale:

1. List every system, whether it is hosted or on your servers, and its renewal date.
2. Request or run full exports while every subscription is active: Deltek within its 30-day window at the latest, BQE within 60 days, Newforma within 30 days under the current agreement, Egnyte before termination.
3. Note which Newforma terms your account accepted, and whether anyone joined a Bluebeam AI trial or beta.
4. Keep exports on storage you control, and record what each contains and the date range it covers.
5. Only then scope a license, screen projects, and give notice to any vendor you are leaving.

A clean export also makes a sale easier, because acquirers ask where the project history lives and whether it survived past migrations. See selling an engineering or architecture firm with a data license in place, and the engineering and architecture firms guide for which records buyers value. When you are ready, see what your firm's Deltek and project records could qualify for, or compare programs in our buyer directory.

Frequently asked questions

Sources

Deltek, Newforma, Bluebeam, Egnyte and BQE terms and Deltek's AI page read on their own pages on October 18, 2026. Autodesk's legal pages refused automated access that day, so Autodesk's position is taken from its own December 8, 2025 announcement. Program terms checked October 15, 2026; our buyer directory lists the programs and links to their published terms.

1. Deltek SaaS Terms V20261009
2. Deltek, AI security and trust
3. Autodesk News, terms of use update (Dec 8, 2025)
4. Newforma MSSA, effective October 1, 2026
5. Newforma Konekt terms (updated June 26, 2023)
6. Bluebeam Product and Services Addendum (March 7, 2026)
7. Egnyte Terms of Service (July 2026)
8. BQE Software as a Service Agreement (rev. April 11, 2022)
9. program terms, Regulr buyer directory